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Our Event Planning Process

Step-by-Step Guide to Organizing Corporate Events

At Lola Ribas Corporate Events, we pride ourselves on delivering seamless, creative, and impactful events. Here’s an in-depth look at how we organize corporate events, ensuring every detail is thoughtfully executed:

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1. Receiving the Client Brief

The process begins with receiving a detailed briefing from the client. This document outlines:

  • The type of corporate event.

  • Objectives the client aims to achieve.

  • Specific requirements, themes, or preferences.

This step forms the foundation for the entire planning process.

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2. Creative Stage

Once the briefing is in hand, our agency dives into its creative phase:

  • Setting Objectives: Translating the client's goals into actionable outcomes.

  • Developing Concepts: Crafting innovative ideas tailored to the event’s purpose and audience.

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3. Event Logistics and Planning

This stage focuses on laying the groundwork for the corporate event:

  • Guest Invitations: If required, we design and manage guest convocations.

  • Budget Creation: A detailed budget is prepared, encompassing all suppliers and elements.

  • Supplier Coordination:

    • Contacting relevant providers (venue, catering, AV, etc.).

    • Negotiating contracts to secure the best terms.

  • Event Schedule: A precise timeline is developed for:

    • Set-up.

    • Event execution.

    • Dismantling.

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4. Design and Event Production

Every corporate event we organize reflects our commitment to excellence in design and branding:

  • Graphic and Digital Assets: Creating all necessary visual elements, from digital invitations to banners.

  • Production: Sending designs to production and ensuring quality results.

  • Guest Invitations: Crafting and distributing personalized invitations for maximum attendance.

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5. Event production ans Set-up

Execution is where meticulous planning meets action:

  • Venue Setup: Overseeing the installation of all event elements, from décor to technical equipment.

  • Supplier Coordination: Ensuring every provider is on schedule and aligned with the event’s goals.

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6. Event Coordination and execution

On the day of the corporate event, our team is fully dedicated to:

  • Following the Escaleta: Adhering strictly to the pre-established schedule.

  • On-Site Coordination: Managing all aspects of the event to ensure smooth execution.

  • Problem-Solving: Addressing any unforeseen challenges promptly.

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7. Dismantling and Post Event Reporting

After the corporate event concludes:

  • Dismantling: Organizing the removal of all elements, leaving the venue in pristine condition.

  • Post-Event Results:

    • Sending a detailed summary of the event’s success.

    • Including a clipping report and visual materials.

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At Lola Ribas Corporate Events, we transform ideas into unforgettable experiences. With a commitment to detail, creativity, and flawless execution, we ensure every corporate event exceeds expectations.

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LET'S START PLANNING!

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