Our Event Planning Process
Step-by-Step Guide to Organizing Corporate Events
At Lola Ribas Corporate Events, we pride ourselves on delivering seamless, creative, and impactful events. Here’s an in-depth look at how we organize corporate events, ensuring every detail is thoughtfully executed:

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1. Receiving the Client Brief
The process begins with receiving a detailed briefing from the client. This document outlines:
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The type of corporate event.
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Objectives the client aims to achieve.
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Specific requirements, themes, or preferences.
This step forms the foundation for the entire planning process.
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2. Creative Stage
Once the briefing is in hand, our agency dives into its creative phase:
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Setting Objectives: Translating the client's goals into actionable outcomes.
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Developing Concepts: Crafting innovative ideas tailored to the event’s purpose and audience.
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3. Event Logistics and Planning
This stage focuses on laying the groundwork for the corporate event:
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Guest Invitations: If required, we design and manage guest convocations.
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Budget Creation: A detailed budget is prepared, encompassing all suppliers and elements.
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Supplier Coordination:
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Contacting relevant providers (venue, catering, AV, etc.).
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Negotiating contracts to secure the best terms.
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Event Schedule: A precise timeline is developed for:
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Set-up.
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Event execution.
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Dismantling.
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4. Design and Event Production
Every corporate event we organize reflects our commitment to excellence in design and branding:
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Graphic and Digital Assets: Creating all necessary visual elements, from digital invitations to banners.
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Production: Sending designs to production and ensuring quality results.
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Guest Invitations: Crafting and distributing personalized invitations for maximum attendance.
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5. Event production ans Set-up
Execution is where meticulous planning meets action:
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Venue Setup: Overseeing the installation of all event elements, from décor to technical equipment.
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Supplier Coordination: Ensuring every provider is on schedule and aligned with the event’s goals.
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6. Event Coordination and execution
On the day of the corporate event, our team is fully dedicated to:
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Following the Escaleta: Adhering strictly to the pre-established schedule.
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On-Site Coordination: Managing all aspects of the event to ensure smooth execution.
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Problem-Solving: Addressing any unforeseen challenges promptly.
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7. Dismantling and Post Event Reporting
After the corporate event concludes:
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Dismantling: Organizing the removal of all elements, leaving the venue in pristine condition.
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Post-Event Results:
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Sending a detailed summary of the event’s success.
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Including a clipping report and visual materials.
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At Lola Ribas Corporate Events, we transform ideas into unforgettable experiences. With a commitment to detail, creativity, and flawless execution, we ensure every corporate event exceeds expectations.
